FIRST-CLASS FEATURES
& INTEGRATIONS
Top Tools for Managing your People
EntrySign has an ever-growing collection of easy-to-use features, tools, and integrations to streamline your sign-in process and help with managing your people.
Sign In Options
Data Reporting
Pre-book Visitors
Health, Safety & Compliance
Integrations
Custom Design
Infection Control
Notifications
Apps
Touch-Free Sign-In
Using our touch-free sign-in feature, visitors can enter their details and sign in to your system using their device, completely contact-free. No apps, no having to join wireless networks, just a simple, fast and safe sign-in experience.
Flexible Sign-In Options
Individuals known to the system, such as staff and authorized visitors can sign in and out quickly and easily in a variety of ways, including with a secure QR code, RFID cards, and tokens, or using biometrics for fingerprint recognition.
Policies
Display a range of policies, such as health and safety and privacy policies for acceptance when signing in.
Photo & Signature Capture
Capture clear visitor photos and signatures during sign-in for security purposes.
Instant Background Check
We have developed a special feature where any new visitors to the organization have their driver’s license scanned to perform an instant background check and have their identity verified, which not only adds an extra layer of security, but also speeds up the signing in process. Our database is renewed daily to ensure that the data is accurate and up-to-date.
Custom Questions
Collect a variety of information from your visitors by customizing your own questions to ask when signing in or out. For example, you could ask about how your visitor traveled to your organization, if they have any COVID-19 symptoms, or simply collect their feedback on their visit. Answers can be collected in a variety of ways, such as multi-select boxes, radio buttons, open text, or a number range.
Requirements
Set entry requirements for your visitors to meet before they can proceed with their visit, such as requiring proof of vaccination.
Pre-book Visitors
Pre-booking visitors allows you to actively manage your visitor experience. With a few simple clicks, a visitor can be booked in prior to their arrival. They will receive a professional welcome email advising them of their visit, an iCal attachment to add the appointment to their own calendar, and a QR code on their smartphone to scan upon arrival, for a smooth sign-in experience.
Languages
EntrySign has a variety of languages to choose from, allowing your visitors to sign in with their preferred option.
Real-time Data
With EntrySign’s Back Office Suite (BOS), data can be viewed in real-time, and reports created in seconds. That’s instant access to exactly who is, who isn’t, and who has been on your site in real-time.
Reports
EntrySign has a variety of reporting features built-in to the system, providing the information you require. Run your own reports and apply filters to your data to find specific information in seconds with just a few simple clicks.
Time & Attendance
It’s easy to report on time and attendance for known users of the EntrySign system. This includes staff, authorized visitors, contractors, and pupils. Easily report on who was where, when and for how long with just a few simple clicks.
Pre-book Visitors
Pre-booking visitors allows you to actively manage your visitor experience. With a few simple clicks, a visitor can be booked in prior to their arrival. They will receive a professional welcome email advising them of their visit, an iCal attachment to add the appointment to their own calendar, and a QR code which they can bring along with them on their smartphone when they arrive and simply scan to sign in.
EntrySign Live
EntrySign Live is a revolutionary, cloud-based, evacuation report service, providing access to real-time data from any device. There is no need to download and configure any apps, simply open a browser and data is available when you need it.
Fire Evacuation
EntrySign can be pre-configured to print and/or email your evacuation reports at the touch of a button. Designated staff can have the evacuation report emailed to them in an emergency, or the report can be sent to print to your nominated printer in seconds. EntrySign also has a fire alarm terminal available, that wires directly into your fire alarm system, automating the evacuation procedure when the fire alarm is activated.
Instant Background Check
We have developed a special feature where any new visitors to the organization have their driver’s license scanned to perform an instant background check and have their identity verified, which not only adds an extra layer of security, but also speeds up the signing in process. Our database is renewed daily to ensure that the data is accurate and up-to-date.
Policies
EntrySign can display a range of policies for users to read and accept during sign-in. These could be visitor policies, health and safety statements, emergency evacuation plans, photographs of important people (for example, health and safety personnel), and much more.
ADA Compliance
Ask visitors if they need any assistance in an emergency. Visitors who require assistance will be highlighted on your evacuation list. EntrySign can also send a notification to a designated staff member.
Integration Options
EntrySign can integrate with many different systems to minimize and automate manual tasks. We integrate with Active Directory, door access control systems, and SIS’s, to push and pull user data and dramatically reduce the amount of time and resources spent on manual processing.
SIS Integration
EntrySign integrates with all popular school information systems, making admin a breeze and ensuring registers are always up-to-date.
API
The restful API provides the functionality to create and write your own integrations to work with EntrySign.
RFID Integration
We can usually integrate with your existing RFID technology for known users to sign in or out, saving you a lot of administration time and cost.
Door Access Control Integration
EntrySign has direct integrations with Paxton and STANLEY door access control systems to send open commands to doors. User data is pushed and pulled between the systems using our real-time clock-in service, which pulls the sign-in and out information from the door access control readers. Door access control integration is really useful as it connects your systems to save you from duplicating tasks and managing two separate systems.
Intuitive Design
EntrySign is designed to make the user experience as smooth and straightforward as possible. Clean design, simple navigation, clear direction, and an easy-to-use keyboard create a streamlined and intuitive visitor experience.
Theming & Branding
EntrySign is a bespoke solution, designed and themed to compliment your brand. In-house graphic designers create a unique front screen with your logo, branding, and color scheme. The sign-in process can be themed with a choice of button styles and colors. Email notifications can also be customized.
Kiosk Customization
EntrySign kiosks can be branded with your logo and ordered in a color of your choice to fit seamlessly into your reception areas.
ID Card Design
When ordering ID cards through our bureau service, our designers create a template to compliment your screen design and brand.
Languages
EntrySign has a variety of languages to choose from, allowing your visitors to sign in with their preferred option.
Touch-Free Sign-In
Touch-free sign-in enables visitors to use their smartphone or tablet to enter their details to sign in to your system, completely contact-free. No need to join wireless networks, just a simple, fast and safe sign-in process. Staff can also sign in touch-free with RFID cards, tokens, and fobs.
Smart Sanitizer
EntrySign can be connected to our smart automatic hand sanitizer to ask staff and visitors to sanitize their hands during sign-in. This ensures that everyone entering your organization sanitizes their hands upon entry, to help reduce the spread of germs.
Body Temperature Screening
Temperature screening can be integrated into your sign-in process, helping to detect elevated body temperature. This provides an extra level of screening for your staff and visitors.
Capacity Management
Set building occupancy limits and automatically space out visitor arrival times to ensure your organization has a healthy flow of visitors.
Contact Tracing
If notified of a COVID-19 case, EntrySign’s contact tracing feature helps to identify which staff and visitors could be at risk by showing who was in the building at the same time, attended the same meeting, or signed in at the same screen.
Screening Questions & Requirements
Create your own set of screening questions to ask staff, visitors and contractors during sign-in, such as asking about COVID-19 symptoms, or negative test results. You can also set specific requirements for entry, such as requiring proof of vaccination.
Arrival Notifications
Meeting hosts can receive an SMS and email notification immediately when their visitor completes the sign-in process. Notifications contain all of their details and a photograph for easy identification.
Pre-booking Notifications
Visitors will receive a notification when they are pre-booked into the system. This email can contain iCal attachments, QR codes to speed up the sign-in process, and PDF documents for sending maps, pre-approval questionnaires, or parking permits.
EntrySign Live Web App
EntrySign Live’s simple web app is easy-to-use and can be accessed on virtually any device with an internet connection and web browser. EntrySign Live provides an electronic copy of your register in the cloud, accessible on demand.
My EntrySign App
The My EntrySign app can be installed on staff devices to provide quick and easy sign-in using their mobile phone. My EntrySign also allows staff to pre-book visitors and see which colleagues are currently signed in.
EntrySign Visitor App
The EntrySign Visitor app provides a quick and convenient sign-in for people who regularly visit multiple sites, by pre-populating information, e.g. name, company, vehicle registration, and more.
Remote Sign-In App
The Remote Sign-In app allows your employees to check in wherever they are working. Define specific work locations using geofencing, or record the exact location at sign-in.
