Customer Case Study: Swanton Local School District
About the Organization
Swanton Local School District is a public K–12 district located in Ohio, USA. With approximately 275 visitors and contractors each week, and between 30 to 50 staff members on-site at any time, managing building access and ensuring student safety are top priorities. As Director of Technology, Brandon Schroth sought a modern, secure, and efficient solution for visitor management.
The Need for an Electronic Visitor Management System
Before implementing EntrySign, Swanton Local used traditional paper sign-in/out forms to record visitor and contractor presence. This manual process lacked real-time oversight and presented challenges in emergency situations, where knowing exactly who was on-site at any given moment was critical. Additionally, there were concerns around safeguarding and ensuring that individuals on campus were verified and not flagged as offenders.
Swanton Local needed a system that could:
- Improve on-site visibility of all visitors, staff, and contractors
- Integrate with their existing student information system
- Offer real-time reporting for emergencies and drills
- Provide reliable support and easy-to-use features
Why EntrySign?
After evaluating several visitor management systems, Swanton Local School District was introduced to EntrySign through one of its primary vendors, School Tech Supply. EntrySign stood out by offering a robust feature set at a reasonable price point, ticking many of the district’s key boxes, including safety, compliance, and ease of use.
The Solution
EntrySign was deployed across school sites to handle all visitor, staff, and contractor sign-ins.
The system offered instant identification of individuals on campus and allowed the district to run quick checks when needed. Integration with PowerSchool ensured student records were always up to date and synchronized with the system.
In addition, the district implemented EntrySign LIVE, which plays a vital role during fire drills or emergency evacuations by allowing real-time access to personnel on-site, even outside of the main building.
Results
Swanton Local has experienced a significant improvement in campus safety and operational efficiency since implementing EntrySign. The district can now:
- Monitor and report on-site activity in real-time
- Verify the background of all individuals entering the premises
- Confidently manage drills and evacuations with EntrySign LIVE
- Maintain accurate student data through seamless PowerSchool integration
Brandon Schroth, Director of Technology, highlighted the reliability of the system and praised the EntrySign support team, noting:
“James is wonderful. If he cannot provide a solution, he quickly works with support or development to get it figured out.”
Would They Recommend EntrySign?
Absolutely. According to Brandon, EntrySign’s system has been reliable, user-friendly, and backed by excellent support. The school district now feels more confident in their ability to protect students and staff while maintaining a smooth day-to-day operation.
“Yes, the system has been reliable and EntrySign has great support when issues come up.”
